Daktela Helpdesk

Every request. One clear workspace.

Manage customer requests and internal tasks in one web application. Bring conversations from multiple channels together, organise tickets and keep your team on the same page.

Customer conversations. Team context. Together.
Daktela
Tickets
My tickets
Example
Pause
Play
Delivery update for order #2086
#2481
Today, 09:12
Emma
Reply by 11:00
Activity
History
New e-mail
Comment
Today
Comment
•
09:30
•
Emma
Noah, please check the dispatch details before we reply.
Call
•
09:24
•
Anna Wilson → Emma
Delivery address confirmed. Awaiting the courier’s update.
E-mail
•
09:12
•
Anna Wilson → Support
Could you check when my order will arrive?
Reply
Forward
Category
Orders
Priority
High
User
Emma
Stage
Open
Concept illustration · Fictional case and deadline
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A connected view of every case

Different channels. The same customer story.

Keep emails, calls, web chats and SMS linked to the relevant ticket. Your team can follow the case without piecing together separate conversations.

Email
Phone
Webchat
SMS
Daktela
Helpdesk
Agent workspace · Example
All tickets
My open tickets
Complaints
Signed in as Emma · Example
Try refund
Search
Clear
Enter at least 3 characters to search the examples.
4 sample tickets · Search by subject, customer or message.
Email
Delivery update for order #2086
#2481
Anna Wilson
Orders
Could you check when my order will arrive?
Open
Emma
Webchat
Refund for a damaged item
#2482
James Taylor
Complaints
The item arrived damaged. Could you arrange a refund?
Open
Emma
Phone
Replacement for the wrong size
#2483
Mia Lewis
Complaints
Customer called to request a replacement in a different size.
Waiting
Noah
Email
Updated invoice details
#2484
Oliver Reed
Billing
The invoice has been updated and sent to the customer.
Closed
Noah
No sample tickets found
Try refund, or clear the search and choose All tickets.
Try a view or search these four sample cases.
Concept illustration · Fictional customer data

A useful view for every role

Give each role a filtered view of the requests they need, such as open tickets or complaints. Relevant cases are grouped automatically, within each user’s access rights.

Find the conversation you need

Use full-text search and search suggestions to find relevant ticket communication. Save frequently used filters so you can return to the same selection.

Categories, priorities and deadlines

Give every ticket a clear next step.

Define rules for categorisation, priority and assignment. Set response and resolution targets with SLAs, so your team knows what needs attention and who is responsible.

Organise requests by category
Set priorities and assign responsibility
Track deadlines against your service levels
Example configuration
Condition
Email subject contains “refund”
Category
Complaints
Priority
High
Assigned agent
Emma
State
Open
SLA from the category
First reply
2 working hours
Resolution
1 working day
Illustrative rule and targets · Set your own service levels
Internal communication

Keep teamwork inside the ticket.

Add internal comments and attach the documents your colleagues need. Keep the discussion with the case, without sending internal notes to the customer.

Internal comments for your team
Supporting files alongside the conversation
Shared context for the next person
E
Emma · Internal comment
Noah, could you confirm the dispatch date? I’ve attached the order details so we can update Anna.
order-details.pdf
parcel-photo.jpg
N
Noah · Internal comment
Dispatch confirmed. I’ve added the courier’s update to the ticket.
Concept illustration · Internal notes stay with your team
Connected to your company email

A new way to work. The same email address.

Connect your company email securely and keep receiving and sending messages through your existing address. Daktela supports POP3S, IMAPS and SMTPS.

Your existing mailbox
Daktela Helpdesk
POP3S
IMAPS
SMTPS

More time for meaningful work.

Explore voicebots and chatbots for routine conversations, automation and insights for repetitive work, and Copilot to support your agents.

Explore Daktela AI
Don’t take our word for it, look what our clients have to say
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The 11-member customer service team’s effectiveness is easily measured and optimized with reporting. Before Daktela, multiple softwares were used—now, Daktela replaces them all.
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Moving from multiple inherited tools to a unified system has significantly improved our call flow management, making operations more efficient and ensuring greater operational resilience.
Craig Smith
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Se společností Daktela spolupracujeme již více než 15 let. Díky jejich řešení jsme zefektivnili komunikaci, rozšířili zákaznickou základnu a zlepšili celkovou kvalitu zákaznické podpory.
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Conectart logo
Již více než 8 let se spoléháme na řešení společnosti Daktela. Každý den je používá více než 1 000 našich agentů, což nám umožňuje poskytovat našim klientům špičkové služby.
Petr Studnička
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Muziker logo
A Daktela omnichannel megoldás bevezetésére azért volt szükség, hogy egy átfogó ügyfélkezelési rendszer egyszerűsítse a kommunikációt és hatékonyabbá tegye a call center működését.
Peter Minich
Muziker
Powerlogy logo
Nagyon elégedettek vagyunk a Daktelával. Betartották ígéreteiket, és megbízható partnert nyertünk ügyfélszolgálatunk irányításához, amely támogatja további növekedésünket.
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Chatbot AI znacznie zmniejszył liczbę zapytań dla operatorów, co pozwoliło zaoszczędzić zasoby jednego etatu – bez skomplikowanej integracji, naturalnie i automatycznie.
Jan Vepřek
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Jesteśmy bardzo zadowoleni z firmy Daktela. Spełniła ona nasze oczekiwania i zyskaliśmy niezawodnego partnera do zarządzania obsługą klienta, co pomoże nam w dalszym rozwoju.
Filip Fürek
Powerlogy
Powerlogy logo
Veoma smo zadovoljni Daktelom. Ispunili su naša očekivanja. Dobili smo pouzdanog partnera za upravljanje našom korisničkom podrškom, što će nam pomoći u daljem rastu.
Filip Fürek
Powerlogy
CETIN logo
AI četbot nam je pomogao da smanjimo broj upita za operatere i uštedimo kapacitet jednog radnog mesta – bez složene integracije, prirodno i automatski.
Jan Vepřek
CETIN
Vitas logo
Implementarea Daktela a optimizat gestionarea apelurilor și relațiile cu clienții, crescând eficiența și succesul. Sistemul integrat susține obiectivele noastre și relațiile pe termen lung.
Camelia Roșoga
VITAS
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Daktela a optimizat comunicarea și a îmbunătățit eficiența, contribuind la atingerea rapidă a obiectivelor noastre și la o experiență mai bună pentru clienți.
Ovidiu Popescu
GoIT
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S Daktelou sme veľmi spokojní. Naplnili sa naše očakávania a získali sme spoľahlivého partnera pre manažment našej zákazníckej podpory, čo nám pomôže v ďalšom raste.
Filip Fürek
Powerlogy
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AI chatbot znížil počet dopytov pre operátorov a ušetril kapacitu jedného úväzku – bez zložitej integrácie, prirodzene a automaticky.
Jan Vepřek
CETIN
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AI klepetalnik je zmanjšal število poizvedb za operaterje in nam prihranil zmogljivost enega delovnega mesta – brez zapletene integracije, naravno in samodejno.
Jan Vepřek
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EMED Group logo
Prehod z več podedovanih orodij na enoten sistem nam je omogočil veliko bolj učinkovito in uspešno upravljanje naših klicnih tokov, hkrati pa je zagotovil tudi večjo operativno odpornost.
Craig Smith
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Let’s talk Helpdesk

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FAQ

Answers to the most common questions

What is Daktela Helpdesk?
Daktela Helpdesk is a web application for managing customer requests and internal tasks as tickets. Emails, calls, chats and messages can be linked to the relevant ticket, so your team sees the whole case in one place.
How do customer emails become tickets?
You connect your company mailbox to Daktela. An incoming email creates a new ticket, or it is added to the existing ticket if it is a reply. The email queue sets the ticket’s category, so the case reaches the right team.
Who can see which tickets?
Every ticket belongs to one category. User profiles decide which categories each person can work with, and views are saved filters over those tickets. The same view can therefore show different tickets to different users, depending on their access rights.
How do SLAs work?
An SLA sets response and resolution deadlines for each priority. Each category uses its own SLA and working hours, so the deadlines match the type of request. The first qualifying reply counts as the response, and closing the ticket counts as the resolution.
What happens when a customer replies to a closed ticket?
The ticket reopens, so the reply doesn’t get lost. Archived tickets don’t reopen; a new email from the customer creates a new ticket instead. While you wait for the customer, you can set a ticket to Waiting, and it reopens when they reply.
How far back does full-text search go?
Full-text search finds tickets that were edited within your retention period. If you need a longer period, contact Daktela. Enter at least three characters to search, and save the filters you use often so you can return to the same selection.